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Author Topic: Shimano BDS rd 5 Bike Park Wales 13/14th September 2014.  (Read 3178 times)

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SiPaton

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Shimano BDS - British Cycling National Rd 5 at Bike Park Wales on Saturday the 13th and Sunday the 14th of September 2014.

Ranking of event:
BC National Single Points.
http://www.britishcycling.org.uk/mtb/article/mtbst_National-MTB-Ranking-Points-Explained

The Venue: Nearest postcode: CF48 4TT.
Grid Ref: SO050035. GPS Coordinates: 51.718074, -3.361611

From Aberdeen Distance: 523.1 miles / Time: 9 hr 38 min
From Birmingham Distance: 105.2 miles / Time: 2 hr 14 min
From Bristol Distance: 59.8 miles / Time: 1 hr 11 min
From Edinburgh Distance: 392.6 miles / Time: 7 hr 9 min
From Fort William Distance: 494.3 miles / Time: 9 hr 4 min
From Glasgow Distance: 390.2 miles / Time: 6 hr 46 min
From Liverpool Distance: 158.9 miles / Time: 3 hr 32 min
From London Distance: 167.8 miles / Time: 3 hr 16 min
From Sheffield Distance: 197.3 miles / Time: 3 hr 38 min

From the M4 Take Junction 32 on the M4 (Cardiff/Merthyr Tydfil), at the roundabout take the A470 North towards Merthyr Tydfil/Pontypridd). Merge onto the A470 Go PAST Pontypridd (DO NOT take ANY exits) Go STRAIGHT OVER the first roundabout Continue for 5 miles Turn LEFT at the NEXT roundabout 1st Exit, and turn right into the venue The Venue is signposted GETHIN WOODLAND PARK on a big brown FE road sign.

From the West on the A465 / Heads of the Valleys Road Follow signs for Merthyr Tydfil/Cardiff/M4 At the roundabout take the 3rd exit onto the A470 towards Cardiff/Merthyr Tydfil Go STRAIGHT OVER the next TWO roundabouts Turn RIGHT at the NEXT roundabout 3rd Exit, and turn right into the venue.

From the East on the A465 / Heads of the Valleys Road Follow signs for Cardiff/Town Centre on the A4060, turn LEFT at the roundabout 1st Exit onto the A4060 Go STRAIGHT OVER the next TWO roundabouts Turn LEFT at the NEXT roundabout 1st Exit, over a flyover Go STRAIGHT OVER the NEXT roundabout 2nd Exit, and turn right into the venue.

The Course: Man made obstacles are in abundance along the whole length of the course with several large jumps and berms. The finish arena is large in size and will be surrounded by crowd barriers.
Riders are advised to wear suitable protection that they think suitable, walk the course prior to riding and ride within their own ability level.
The course will be closed from 15:00 on Friday the 12th of September and will re-open on Monday 15th.

Length - 1.7km.
Fastest time 2mins, 30secs.
Course rating (1-5 with 5 being very technical): Rating 4.

Nearest Train Station: Pentre-Bach. Postcode: CF48 4BD.

Nearest Ferry Port: Swansea Ferry Port, King's Dock. Swansea, Wales SA1 1SF.

Nearest Airport: Cardiff (CWL), Vale of Glamorgan. CF62 3BD.

Spectating will be free. Spectator parking will be off site and located on the retail park.
Racers can park and stay over night in their motorhomes/caravans/vans at no charge.

Camping: No camping for tents is available onsite.
Grawen Farm
Cwmtaf
Merthyr Tydfil
Mid Glamorgan
CF48 2HS
01685 723 740

Racers parking their vehicles for the day may park their cars responsibility on the main fire road up to the race venue on the right hand side only.

Please note no awnings or shelters will be permitted. Space is tight and to accommodate onto site we ask you to adhere to these rules.
You must leave site by 19:00 o the Sunday evening of the event.

Medical: Medical: www.remotemedicalservices.co.uk will provide full medical cover both on course (In a 4x4 vehicle) and from an identifiable Base Station with an ambulance in the event arena. Five medical personnel will be in attendance and located at the start line, finish arena and on the fire road.

Public Announcements: A PA system will be on site with announcements throughout the day. Toby Parodi, the voice of the BDS will be on hand all weekend. A Notice Board will also be on display in the Race Office/Rider Registration area for displaying information regarding the event.

Mobile phone signal is generally good with 3G widely available just not inside the cafe due to structual reasons. Please note there will be no wi-fi.

Catering: Onsite Catering providing fresh hot and cold food and refreshments from 09:00 to 20:00 on Friday, 07:30 to 20:00 on Saturday and 07:30 to 18:00 on Sunday.

Toilets: Toilets will be provided, including disabled, urinal and women-only facilities. All will be serviced on Saturday evening and re-stocked throughout the weekend.

Skips: One 14 yard skip will be onsite.

Nearest Hospital: Prince Charles Hospital, Gurnos Road, Merthyr Tydfil. CF47 9DT.

Nearest Police Station: Troedyrhiw. CF48 4TT.

Nearest Showers: Are located on site and will offer male and female showers and changing facilities.

Drinking Water: Drinking water is available onsite.

Bike Wash: A bike wash is available onsite.

Organisation: BDS Events.
Race Director: Simon Paton.
Email: simon_paton@yahoo.co.uk.
Mobile: 07968 229 359.

Race Manager: Colin Olden.

https://www.facebook.com/BritishDownhillSeries

2014 Race Schedule:
Friday
13:00 Venue open for team pits, parking and camping.
16:00 Course open for on foot inspection only. No transport to the top is provided or permitted.
16:00 Commissaire course walk.
18:00 20:00 Race registration, please bring your valid 2014 BC/UCI Race Licence.

Saturday
07:00 Course open for on foot inspection only. No transport to the top is provided or permitted.
08:00 - 11:00 Race registration, please bring your valid 2014 BC/UCI Race Licence.
09.00 Uplift opens for all riders
09:30 Open practice for all riders.
18:00 Course Closed.
18:05 Riders meeting.
18:30 Course open for on foot inspection only. No transport to the top is provided or permitted.

Sunday
08:00 Uplift opens
08:30 Open Practice for all
10:10 Last Uplift Leaves
10:15 First Uplift for racing
10:45 Course Closed
11:00 Timed Seeding Run followed by one timed race run
17:30 Podium for top five in each category

Event Entry: The race is pre-entry only via the British Cycling Website.
Race entry is £72.00 and you will need 100 British Cycling points from your 2013 season to enter on January 4th 2014. Then is spaces are available those with 1 British Cycling point or more can enter on February 1st 2014.

Racer numbers will be available at the race office where all riders must sign on and present their valid National Federations race licence and membership. Failure to do so will result in a £10.00 fine payable to British Cycling. Once paid, the rider can then complete registration and compete in the event.

Riders will be given one number board for the series. It is your responsibility to look after the number board. A lost number board will mean an immediate £5.00 cash charge for a replacement one. A number board that has a modified shape, sponsors logos removed or both will have to be replaced at the riders expense with a charge of £5.00 cash payable. No defacing of number boards is allowed.
Replacement rear number boards are £3.00 cash. Replacement safety pins can be purchased at race registration for a charge of £1 for four. The number boards remain the property of BDS Events until the end of your race season.

Note: For series overall positions, four out of five rounds count, including seeding points.

Race Categories and running order for both seeding and race run. Race numbers shown in brackets:
Juvenile - DMR 13-14 years (975-999)
Youth - NS Bikes 15-16 years (900-974)
Grand Veteran - Nuflex 50 and over (800-806)
Veteran - Dainese 40-49 years (700-749)
Master - Marzocchi 30-39 years (600-699)
Women - Flare Clothing 13 and over (525-549)
Elite Women - Schwalbe 19 and over (500-524)
Junior - Outdoor Tech 17-18 years (400-499)
Senior - Spank 19-29 years (200-399)
Expert - X-Fusion 19 and over (100-199)
Elite - Schwalbe - 19 and over (1-99)

Juvenile - Riders must be in the year of their 13th or 14th birthday.
Youth - Riders in the year of their 15th or 16th birthdays.
Junior - Riders in the year of their 17th or 18th birthdays.
Senior - Riders in the year of their 19th birthday then the Senior category is the appropriate aged based category. See below for how riders can attain Expert or Elite status.
Master - For riders aged 30 to 39.
Veteran - For riders aged 40 to 49.
Grand Veteran - For riders aged over 50

Prize Money: The fastest three riders in Elite Male and Elite Female will receive prize money.
All prize money will be paid directly by the race organiser to the riders by bank transfer. You will be contacted within 48 hours of the event with a request for your bank details and will then be paid with 48 hours. Please note there is no series overall prize money.

Elite Men
1st £300
2nd £200
3rd £100

Elite Women
1st £200
2nd £125
3rd £75

For each remaining race category the top five will be invited onto the podium and will win a voucher to cash in at the end of the series after the last round. The race organiser will e-mail each winner directly on Tuesday the 16th of September 2014 stating exactly how much you have won and put you in touch directly with your category sponsor to claim your prize. If you have won for example £100.00 worth of vouchers you can purchase a £120.00 item and pay the difference yourself. If you purchase an item worth £90.00, you can not be refunded the difference.
You must claim your prizes by 18:00GMT on Friday 31st October 2014 or you will loose your prize.

Prize breakdown for each category*.
£100 for 1st place.
£80.00 for 2nd place.
£60.00 for 3rd place.
£40.00 for 4th place.
£20.00 for 5th place.
*This excludes the Grand Veterans category who will receive prizes at each event and also excludes the Elite Male and Female categories.

For the overall series prizes, the top three will be invited onto the podium*.
£300.00 for 1st place.
£200.00 for 2nd place.
£100.00 for 3rd place.
*This excludes the Grand Veterans category who will receive prizes at each event and also excludes the Elite Male and Female categories.

Rose Bikes Biggest Winning Margin £100.00
The rider who beats the rest of the field in their category during their race run by the biggest winning margin (There must be 10 or more in the category). In the event of a tie, the rider with the fastest race time will be declared the winner. Prize money will be paid directly by the race organiser.

Works Components Fastest Speed Through the Speed Trap £100.00
The rider who records the fastest speed of the day in their race run. In the event of a tie, the rider with the fastest overall race time will be declared the winner. Prize money will be paid directly by the race organiser.

Head/Chest Cam Footage: Sponsored by Fox Head, this will be made available for all to view by being posted online through all the various media channels. The BDS have been given approval from British Cycling to allocate filming rights to two chosen media riders of their choice to capture footage on Saturday morning. After filming, the media cards will then be given to the BDS team for uploading. Please note the riders will not have any access to the footage prior to it being uploaded for public viewing.

Podium: The award ceremony will take place ten minutes after the last rider has completed their race run. The podium will be located in the finish arena.

Instant Pop Up Shelters are kindly supplied by Surf & Turf who are supporting the BDS with Instant Pop Up Shelters at every round.
http://www.surfturf.co.uk/

Uplift Procedure: 8x Mini Buses and Trailers will be used to transport riders and bikes up the hill. Riders will be separated from their bikes. We will provide an uplift marshal at the pickup point. We aim to lift at least 200 riders per hour. The uplift route at no time crosses the race track.

Race Timing: www.sportstimingsystems.co.uk the UK distributor for Tag Heuer.
Results will be posted in the main arena on completion of each event and online by Sunday 21:00.
Wireless communications will be used. The riders will start from a covered area and will cross a laser beam to start the timing. The finish line will use laser beams again to capture the rider crossing the finish line. A large T.V screen will show the results live at the finish line. Live split timing will be provided. Provisional results from each category will be printed and displayed within five minutes of the category finishing.

Race Regulations: The event will run under BC and UCI Regulations and Penalties. Please make sure you aware of the additional BDS rules:
https://www.facebook.com/notes/british-downhill-series/bds-rules-and-marshal-brief/10151412384255119

Protection: Juvenile and Youth are required to wear the following body armour:
Full Spine, Elbow pads and Knee pads.

Refunds, Transfers and Cancellation of the Event: Refunds and Transfers:
If you wish to cancel a booking please note the following cancellation conditions:
29+ days notice: Entry fee minus a £12.00 administration charge per round cancelled. Refunds will be credited to your bank account. Please contact the race director stating which round you want to be withdrawn from and what category you are in. Also your bank account sort code and account number to simon_paton@yahoo.co.uk.
28 days or less, no refund.
Transfer requests with 29 days notice are applicable for any remaining events in the BDS series that year.
Transfer requests 28 days or less notice are not applicable.
Please note you can not swap your entry with another rider.
The race weekend starts from 15:00 on Friday (Course open for inspection) therefore the timescales above mean all e-mails must be received by our deadline which is 4 weeks before the 15:00 on the Friday of the race weekend.
The above policies are not dependant on circumstances and are final.
Please email simon_paton@yahoo.co.uk please note we will not deal with any cancellations over the phone, by text or Facebook. Inform us of your full name, category racing and which rounds of the BDS we are dealing with.

Force Majeure: If the BDS is prevented (directly or indirectly) from performing any of its obligations under the entry agreement by reasons of act of God, strikes, trade disputes, breakdowns, government or political action, interruption of transport, acts of war or terrorism, acts of omissions by a third party for any other reasons whatsoever outside of the BDS control, then the BDS will be under no liability whatsoever to you and may as its option, cancel the event.
If a BDS event is cancelled we will not be liable for costs of travel fares, hotels, or any other expenses that may be incurred.

It is your responsibility to ensure the race is going ahead before travelling. We will do our best to inform you if the race has to be cancelled but we do not accept liability if we are unable to contact you. We strongly advise that you check before making travel and accommodation arrangements.

If the event is cancelled we are unable to refund or part refund any entry fee, we are also unable to transfer your entry to another event.

Please follow the British Downhill Series on Facebook to ensure you are kept up to date.

Officials: British Cycling Commissaires: Alastair MacKinlay, Phil Pollard, Trevor Williams and Chaz Lamley.

Course Marshals: 17x marshals will be in place on course both Saturday and Sunday. Each marshal will be easily identifiable by wearing a high visibility vest. Marshals will also be supplied with a working two way radio, a whistle, a red and yellow flag and refreshments. We aim to ensure all our marshals are aged 21 or over and fit and able.

Head Marshal: Paul Tunnell.

The marshal briefing will be carried out by the organiser and Chief Commissaire at 08:00 on the Saturday morning at the registration tent and then on Sunday morning at 07:30.

Security will be onsite for both Friday and Saturday night.
Sunrise 06:30 / Sunset 19:30.

Insurance Document:
British Cycling have issued the insurance document and this has been forwarded to all Commissaires and and will be on display at race registration.

Course Map:
Will be presented to the Commissaires, Medics and Head Marshal on the Friday evening of the event. The map will also be displayed at race registration.

Series Rankings listed here:
https://www.rootsandrain.com/series340/2014-shimano-bds/
« Last Edit: Jul 03, 2014, 16:40 by SiPaton »
Race Director of the British Downhill Series - BDS.

SiPaton

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Re: Shimano BDS rd 5 Bike Park Wales 13/14th September 2014.
« Reply #1 on: Apr 07, 2014, 16:17 »
Updated.
Race Director of the British Downhill Series - BDS.

SiPaton

  • www.Descent-Gear.com
  • MTB Company
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  • Posts: 1090
  • www.Descent-Gear.com
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Re: Shimano BDS rd 5 Bike Park Wales 13/14th September 2014.
« Reply #2 on: Jul 03, 2014, 16:40 »
Updated today.
Race Director of the British Downhill Series - BDS.


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